Budget
Budget Process
Each PTO Chairperson has an approved annual budget for the activities they are managing. It’s important that each volunteer that is responsible for spending the approved budget talks to their chair to make sure spending is in line with the budget. Any expenses incurred that are in excess of the approved budget require approval by the PTO Board. The budget is managed very conservatively with an annual plan that all expenses match all sources of revenue (mostly the Annual Appeal).
Expense Reimbursement (for payments made by volunteers on behalf of the PTO)
Check Requests (payments made directly to Payee / Vendor for an Activity / Event)
Each PTO Chairperson has an approved annual budget for the activities they are managing. It’s important that each volunteer that is responsible for spending the approved budget talks to their chair to make sure spending is in line with the budget. Any expenses incurred that are in excess of the approved budget require approval by the PTO Board. The budget is managed very conservatively with an annual plan that all expenses match all sources of revenue (mostly the Annual Appeal).
Expense Reimbursement (for payments made by volunteers on behalf of the PTO)
- Complete form for all expenses you have paid personally. Form is available under PTO Forms and also in a folder in the PTO mailbox at East Elementary School.
- Attach original invoice(s).
- Submit form either via email at [email protected] or place in the “Treasurer” folder in the PTO inbox to the left of the photocopier at school. This folder will be checked weekly.
- Please allow up to 14 days for reimbursement (payments are processed via on-line app at Eastern Savings Bank and it can take 4-5 business days for processing). Most payments will be made within 7 days.
Check Requests (payments made directly to Payee / Vendor for an Activity / Event)
- Complete Check Request form.
- Attach original invoice(s).
- Submit form either via email at [email protected] or place in the “Treasurer” folder in the PTO inbox to the left of the photocopier at school. This folder is checked weekly.
- Please allow up to 14 days for bill payment (payments are processed via on-line app at East Bank and it can take 4-5 business days for processing). Most payments will be made within 7 days. IF A MORE EXPEDITED CHECK IS NEEDED, EMAIL THE TREASURER ([email protected]) TO COORDINATE A PICK UP OF A CHECK. IT IS IMPORTANT IN THE FORM TO NOTE IF ELECTRONIC PAYMENT IS ACCEPTABLE, OR IF A MANUAL CHECK NEEDS TO EITHER BE PICKED UP OR MAILED TO PAYEE/VENDOR.
You can find the East Elementary PTO Budget for 2024-25 here: