A group of children and adults gathered outside a historic brick building, possibly a church or municipal building, with large windows and decorative architectural details, including a balcony and statues, on a city street.

Expense Reimbursement

BUDGET PROCESS 


Each PTO Chairperson has an approved annual budget for the activities they are managing. It's important each volunteer responsible for spending the approved budget confirm spending with the Chairperson to ensure the budget is adhered to. Any expenses incurred that are in excess of the approved budget require approval by the PTO Board.

Expense Reimbursement (for payments made by volunteers on behalf of the PTO)

  • Complete the reimbursement form for all expenses you have paid personally. The form is below and also can be found in a folder in the PTO drawer at East Elementary School.

  • Attach original invoice(s).

  • Submit the completed form via email at eastschooltreasurer@gmail.com or place in the “Treasurer” folder in the PTO drawer in the main office. The folder is checked weekly. 

  • Please allow up to 14 days for reimbursement. Most payments will be made within 7 days.


Check Requests (payments made directly to Payee / Vendor for an Activity / Event)

  • Complete check request form (found below).

  • Attach original invoice(s).

  • Submit the completed form either via email at eastschooltreasurer@gmail.com or place in the "Treasurer" folder in the PTO inbox to the left of the photocopier at school. The folder is checked weekly. 

  • It is important you let the treasurer know whether electronic payment is acceptable, or if a manual check needs to be either picked up or mailed to the payee/vendor.

  • Please allow up to 14 days for bill payment (payments are processed via on-line app at East Bank and it can take 4-5 business days for processing). Most payments will be made within 7 days. If a more expedited check is needed, email the treasurer to coordinate a pick-up of a check.